Office Executive Administrator

Are you a master of organization who thrives in a fast-paced environment? Do you enjoy supporting teams and keeping operations running smoothly? Brighton Agency is seeking a detail-oriented and reliable Office Executive Administrator to join our team!

At Brighton, we’re a dynamic marketing and advertising agency working with clients across a variety of industries. Our fast-moving environment calls for someone who can juggle multiple responsibilities, anticipate needs, and create a seamless experience for our team and clients.

WHAT YOU'LL BE DOING

Executive Support

• Provide daily support to the Executive Leadership Team, including travel arrangements, meeting coordination, and ongoing administrative needs.

Recruitment Coordination

• Assist with recruiting by scheduling interviews, conducting phone screenings, and managing the candidate pipeline.
• Serve as the main point of contact for recruiters and manage job postings.

HR Assistance

• Manage onboarding and orientation for new hires.
• Oversee the annual and mid-year review process.
• Support personnel management and business processes using internal tools.

Front Desk Management

• Welcome clients and visitors with professionalism and ensure smooth delivery of mail and packages.

Office Administration

• Maintain the appearance and functionality of the office, coordinate with building management, and ensure the kitchen and conference rooms are ready for use.

Event Planning

• Organize internal events like happy hours, holiday parties, and other team gatherings.

Vendor & Production Coordination

• Manage vendor relationships, process purchase orders, and coordinate asset delivery.

‍WHAT WE'RE LOOKING FOR:

• Experience: Minimum of 5 years in an executive support role.
• Multitasking Skills: Ability to manage multiple priorities and adapt quickly to changing needs.
• Detail-Oriented: Strong organizational and time-management skills.
• Tech Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new tools efficiently.
• Professional Discretion: Maintain confidentiality with sensitive information.
• Strong Communicator: A collaborative mindset with excellent interpersonal skills.
• Agency Experience: Preferred but not required.
• Problem Solver: A resourceful and analytical thinker with a proactive approach.

Why Join Brighton?

Brighton is a place where creativity meets strategy, and every day brings new challenges and opportunities. If you’re ready to bring your skills to a team that values collaboration and innovation, we’d love to hear from you.

Let’s work together to make great things happen!‍

‍